As the largest operating company in the integrated TransLink enterprise, Coast Mountain Bus Company (CMBC) operates a fleet of clean-fuel conventional and community shuttle buses, zero-emission trolley buses, and passenger ferry SeaBuses in Metro Vancouver, the largest single transit service area in Canada.
At CMBC, one of BC’s Top Employers, we're committed to providing an innovative, healthy, and engaging workforce. This is reflected in our workforce of over 5,500 employees performing over 400 unique jobs, who are committed and empowered to deliver service that attracts nearly 1.1 million passengers daily and connects people, businesses, and communities in the Metro Vancouver region.
We have the important job of helping our passengers get to work, appointments, visiting with family and friends, and back again every day. Metro Vancouver relies on us, and we take that as a point of pride.
Responsibilities
PRIMARY PURPOSE
The Project Coordinator is primarily responsible for coordinating and facilitating Business Technology project activities. Performs specific duties emphasizing the following areas: Project Planning and Communications; Project Coordination; Contract Administration; Document and Correspondence Preparation; Information Tracking and Reporting; and Technology Administration/Leadership. Work mainly involves planning, problem solving and making recommendations and alternative solutions for consideration. Works with users to define the scope of work, understand needs and requirements, and implements same. Participates in the development of the project budget(s), monitors expenditures, and recommends modifications to the project scope, schedule, or budget to achieve successful project delivery. Provides updates to Project Managers and Manager, Business Process Services on the status of the various projects. The incumbent may supervise subordinate staff.
KEY ACCOUNTABILITIES
· Plans and develops projects; assists in defining and determining goals, objectives, work packages, schedules, and risks related to the proposed project; identifies technical resources and seeks assistance or information and input as needed; assists in determining the need for external resources; assists in developing, planning, and monitoring budgets; coordinates administrative activities to facilitate project funding; coordinates project evaluations; assists in identifying success measurement standards for each project and/or phase.
· Plans, coordinates, and attends project-related meetings, taking notes and preparing minutes as requested; recommends courses of action to assist projects to adhere to goals, objectives, and deadlines; develops and prepares procurement specifications; organizes and tracks product delivery, warranty, and installation in accordance with project milestones; assists to resolve project issues and recommends solutions to address budget, scheduling, technology, methodology, and other issues based on Project Management Body of Knowledge (PMBOK) processes; develops status reports; provides input for changes in departmental procedures, processes, and policies.
· Coordinates information sharing between stakeholders and serves as a liaison for both internal and external communications to keep the parties updated during the scope of the project; communicates project team results to the Manager, Business Process Services and others as assigned; monitors and maintains project plans, tracking lists, and other project related documents and data; participates in the development, monitoring, and administration of project budgets, approves invoices for payment within defined authority levels, and reviews and reconciles monthly variance reports; prepares internal and external correspondence; drafts, edits, and proofreads various documents; prepares special reports, analyses, and recommendations pertaining to assigned projects; prepares special forms, tools, and written procedures; researches information and summarizes statistical and other findings obtained from special surveys and studies.
· Participates in the evaluation and selection of project consultants; coordinates contract evaluation and selection processes; coordinates activities between the project team and outside consultants/vendors; monitors and tracks contractor/vendor activities for timeliness and contract compliance; monitors the quality of vendor services and identifies issues to more senior levels.
· Provides information regarding areas of expertise; provides training to other staff regarding project management techniques, software utilization, or other areas as assigned; plans, assigns, prioritizes, and reviews the work of assigned subordinate staff; assists with department technical activities.
Qualifications
EDUCATION & EXPERIENCE
· Completion of a Diploma/Certificate in Computer Science or Business Management.
· Some Project Management courses are mandatory.
Work Schedule
37.5 hours per week
How to apply:
INSTRUCTIONS: Please save your (1) cover letter, and your (2) resume as one PDF document prior to uploading your application on-line via Indeed. If you are a current employee of TransLink, Coast Mountain Bus Company, BC Rapid Transit Company, or Transit Police, please apply internally.
RECRUITMENT PROCESS: An applicant will be required to demonstrate their suitability for this position by meeting the minimum level of qualifications and experience in order to be invited into the selection process. A standard interview format will be used including general, scenario and behavioural descriptive interview questions.
Questions regarding this competition can be directed to the email address provided.
We are an equal opportunity employer committed to creating and supporting a diverse and inclusive workforce that is free of all forms of discrimination. We are committed to providing reasonable accommodations and will work with you to meet your needs. If you are a person with a disability and require assistance during the application process, please reach out! We celebrate our inclusive work environment and welcome members of all backgrounds, skills and perspectives.
Accommodations are available on request for candidates taking part in all aspects of the selection process. For a confidential inquiry, simply email us.
The personal information requested on this employment application and during the recruitment process is collected by the South Coast British Columbia Transportation Authority (TransLink) and Coast Mountain Bus Company Ltd. (CMBC) pursuant to section 26(c) of the Freedom of Information and Protection of Privacy Act (British Columbia). The information is required to assist in the selection and recruitment of employees and forms a basis for determining employment suitability. In the case of successful applicants, the information will be used by TransLink and CMBC as part of your employment documentation and to confirm that you satisfy any applicable employment requirements. Please direct any questions regarding the collection of this information to TransLink Privacy Officer, 287 Nelson’s Court, New Westminster, BC, V3L 0E7 (Tel: 778-375-7500).
By submitting an application, I confirm that I have read and understand the information presented here and certify that the answers given by me on this employment application and during the recruitment process are true and complete to the best of my knowledge. I understand that providing inaccurate or incomplete information on this application or during the recruitment process will be cause for my disqualification from the recruitment process or, in the event of hire, will constitute grounds for termination of my employment. I understand that TransLink reserves the right to retain all documentation provided by me, the applicant.
The Total Compensation Package includes Extended Health, Transit Pass and enrollment in the Public Service Pension Plan upon eligibility. Focus on your development through training, and mentorship programs. Enjoy a variety of health and wellness programs, including access to gym facilities. Speak to us to know more about what we offer.
Contract length: 18 months
Job Types: Full-time, Temporary
Salary: From $68,564.00 per year
Benefits:
- Extended health care
- Wellness program
Application question(s):
- Are you legally entitled to work in Canada?
- Have you completed a Diploma/Certificate in Computer Science or Business Management?
